121903 - Secretary of Council Directly supervise the activities of managing, planning and organizing the work of the council; supervise all the preparatory and final arrangements; and make the necessary recommendations to enable and simplify the work of the council; ensure the availability of all the technical and human resources necessary for the work and meetings of the council; manage the agendas; and write down, document and share with the relevant authorities, all observations and recommendations.
Main Tasks:
Supervise the preparation of the council's meeting invitations for all the members; ensure the preparation of the agenda of the meeting as well as the internal and external memos and correspondence; and ensure the coordination of all the necessary arrangements for holding the meetings and sessions.
Ensure the quality and accuracy of the of the meeting’s minutes, including the discussions and decisions taken; document and send these minutes to the members of the council and the concerned authorities; and follow up all the decisions and recommendations approved by the council.
Supervise the maintenance of the council meetings’ files and records of minutes; and archive and document all the decisions, observations and articles discussed during the meetings and sessions.
Ensure the availability of all the arrangements and requirements for the meetings of the council in terms of office supplies, technologies and equipment, welcoming and hospitality services, etc.
Monitor and evaluate the performance of the council secretariat’s employees; identify their training and development needs; ensure that all the necessary requirements are fulfilled to carry out their work to the fullest; and submit the periodic reports of achievement to the immediate supervisor.
Educational Level:
Educational Field:
Management and administration
Skills:
Technical skills:
Estimation and follow-up work
